Erasmus+ is the European Union’s (EU) funding programme for education and training, youth and sport. The overall programme objectives are to:

• Boost skills and employability
• Modernise education, training and youth work
• Improve opportunities for young people

The Programme is provided with funding by the European Union via the British Council, who are the UK’s National Agency.

Eligibility

Subject to approval from the relative department heads, students and faculty on the following programs are welcome to participate:

• BSc in Business Administration
• BS in General Business (study exchanges only)
• MSc in Marketing, Finance and Management
• A number of departments also allow their students to go abroad for research

projects during the long vacation but only if the project is a recognised part of the individual’s degree.

Please make enquiries with your department or the Erasmus Co-ordinator for current opportunities. You must have approval from your supervisor, the relevant Degree Committee and have applied for permission to work away.

Staff mobility opportunities are available to University Teaching Officers, University administrative staff and College Teaching Officers.

The mission of the European School of Economics is to contribute to society through the creation of well-rounded unique individuals, who through learning and research at the highest international levels may become leaders in their fields and examples of integrity and ethical behaviour.

Intrinsic to this mission is our overearching objective for global engagem
ent which will continue to extend and build national and international networks of the best people delivering the best research and teaching, and therefore having the greatest impact, whether academic, commercial or societal.

Our choice of partners is based above all on quality and excellence. Individual academics, departments and University institutions have the freedom to propose initiatives anywhere in the world. Our favoured approach is a partnership model, based on an exchange of equals. We seek to work with institutions around the world in a spirit of partnership and reciprocity.

Based on our multi-campus international structure, we seek work with partners in Europe and across the world to build upon this innate tradition, in furtherance of our mission.

The approval and monitoring of inter-institutional agreements for study and teaching mobility is based on an internal information and approval system supervised by the campus managers, and managed by the academic coordinators and teaching staff members. Each teaching staff member promotes the exchange agreements not only among the partner institutions, but also provides correct information to the marketing and admissions office to ensure that students receive correct information in all phases of the exchange.

The inter-institutional agreements for study and teaching mobility are usually approved by the Dean or General Assembly of each Department involved. As for the work placements, we not only take students into our own organization, but have a very mature placement office which is able to find internships also for visiting students. The over 1500 companies we work with can be viewed from our website – many belong to Fortune’s 500 best companies to work for.

Learning agreements for the mobile students will be managed by the campus academic coordinators who will be directly in touch with the partner institutions and will be responsible for making sure that the students meet all criteria for both parties. The agreements will be kept with the students’; registration form, transfer request form and language proficiency evidence, and where possible will be uploaded on the student portal as a vital part of his ESE identity. The academic coordinator will report on a monthly basis to the partner institution and the ESE campus manager concerning the students’ progress as well as submitting an annual report.

The ESE language policy defines the ways in which ESE provides support for its students whose native language is not English, for its visiting professors who may not be familiar with the local language, and for students in mobility who will need to either study or live in a country where the native language is neither their own nor English. Support given in particular languages is reviewed on a regular basis and, if certain conditions are met, the level of support may be increased or decreased. The organization aims to provide materials and services of comparable high quality in all the supported languages. Internal working language. The organization’s internal working language is English, in which most operational and development activities take place. It is also the language of its governance, management and academic committees. ESE’s working languages are languages in which the organization communicates with its stakeholders and in which it is committed to providing all the services needed for the implementation of the programmes. Currently ESEs three working languages are English, Italian and Spanish. Students preparing for mobility will have to have achieved a minimum of B2 at the undergraduate level and B1 at the graduate level for any foreign language in which they will be studying or in adherence to the host institution's minimum language requirements. Language proficiency must be established prior to approval of the students’ mobility and the same goes for incoming students, although students with lesser English skills may be accepted provided they agree to take preparatory English classes prior to arrival. Staff may only apply to teach in languages for which they are deemed fluent but may travel, as do students to countries where the language is completely unknown to them. While he may seek assistance from staff, the student will be himself responsible for preparation in any languages not regularly offered at ESE campuses. Once a student had been accepted for mobility he is contacted by student services to see that he has found suitable accommodation, or to aid him if he has not and to explain any visa and insurance issues he may need to affront. Roughly a month prior to arrival all students are sent a welcome package including the ESE student handbook, course schedule and reading list. An induction day is organized the Friday before classes start, at which time major policies are outlined, staff is introduced and a tour of the acility is given. A reception is given following to allow new and returning students to meet and share experiences.

Outgoing students are thoroughly prepared with information on their destinations and a contact person is assigned to them to keep in touch during their time away from ESE. This person, a student mobility officer, will be responsible for ensuring that the student has found suitable accommodation, received adequate information from his destination company or institution and has managed to integrate into the partner community. The academic coordinator will be responsible for checking on the students’ progress and attendance.

At the end of the program, evaluation forms will be given out for both incoming and outgoing students so that practices can be both monitored and improved and the student services office will make a report to the campus managers and Erasmus program director on a semi-annual basis.

Institution language support for incoming students and staff

Incoming students are required IELTS 5.5 for undergraduate and 6.0 or equivalent to B2 in the Common European Framework if completing modules for credits for graduate programmes. ]

Students are given access to the Student Learning Resource Centre and may attend any available English courses with teacher’s permission.

Incoming staff need to be able to communicate in English. There is expertise among College staff in French, Spanish and Italian if necessary.

Those taking examinations are provided with a dictionary; given additional time (ten minutes per hour)

All students completing assignments are given anonymous codes. Non-native speakers of English scripts are labelled: “Coursework has been written by a student with English as a second language”.

All students and staff are welcome to schedule additional English language classes and can do so at a preferential rate.

ESE agrees to recognise the Transcript of Records of students that participated in Erasmus exchange programmes and internships, propsong to accept fully the students skills and knowledge achieved at the partner university or companyand encourages students to share their gained Erasmus experience with the academic community.

ESE will issue a Diploma Supplement, describing the participation of the student in Erasmus

exchange, when he or she completes his or her degree program, and will be responsible for informing the validating institution of the students’ participation prior to the experience and for reporting progress afterwards.

The ESE Erasmus Coordinator is responsible for making sure the academic coordinator prepares the transcripts of records immediately after the end of hosted students’ exchange period.

Staff Mobility and Recognition
Staff mobility is expected to contribute to the overall priorities of Erasmus+, the EU Agenda for Modernisation of Higher Education and the European School of Economics’ overall strategy. Staff mobility is therefore not solely intended to be for the benefit or career development of the individual member of staff.

Staff Mobility for Training
Erasmus+ training periods support the professional development of HEI staff. Academic and professional services staff employed by ESE can apply for funding to undertake Erasmus+ mobility for training. The training period may be at another HEI or any other appropriate organisation.
Training events abroad may be in the form of job shadowing, observation, attendance at workshops or courses and so on. This may be for knowledge transfer, sharing good practice, acquiring practical skills or discovering new ideas for learning and teaching. In general, conferences are not funded under Erasmus+.

Staff Mobility (UK LONDON163)
Erasmus+ staff mobility can be undertaken by both teaching and non-teaching staff. Both teaching and training placements can be undertaken via the scheme.

Selection Criteria
Priority will be given to:

Staff being funded for their first Erasmus staff mobility

Staff from Schools and Departments which haven’t been the prior recipient of an Erasmus teaching or training mobility funded by UK LONDON163

Staff visiting an institution or enterprise where ESE students are currently studying or working.

The application must demonstrate clear objectives and a provisional training programme covering at least the minimum number of training hours. The application should also indicate how the visit will contribute to the wider strategic goals of the Service/ College/School/University for Internationalisation.

Destinations
Training activities can be to one of our partner universities in Europe and this is a recommended place to start. Please contact the International Office to get a list of current Erasmus partners. However, there does not need to be an agreement in place for staff training activities and mobility can be to any institution or enterprise in Europe.

Depending on your area of work, many universities offer International Staff Training Weeks which offer an opportunity to follow a fixed training programme and benefit from opportunities to meet with colleagues from many other universities in related fields at the same time. You can check in the collaborations office for a list of upcoming staff training opportunities or check the website of the institution you are interested in to make contact with a relevant department to make a speculative enquiry.

Duration of Training Period
Mobility may be from two to five days, excluding travel days. The individual must participate in a minimum of 8 hours of training and this must be evidenced in the Training Programme and organized outside of any arranged courses for the given term.

Travel days are not included in the calculation of the minimum duration. Subsistence allowances for 1 travel day either side of the mobility may also be funded if requested at time of application.

Funding
Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel.

The travel allowance is a flat-rate grant, based on the distance of travel from ESE Campus to the host destination (city) according to the European Commission’s official distance calculator. Participants should be aware that in many instances, the flat rate may not cover the entire cost of travel to and from the host.

Insurance
Staff are reminded to take out adequate insurance to cover their training visit. The University’s Insurance Office can organise travel insurance for staff undertaking a training visit – this may be claimed under expenses.
Please read the Finance Office’s guidelines on reimbursement of expenses before submitting your claim.

Recognition of Staff Mobility
Under the Erasmus+ programme all participating HEIs must recognise the work involved in the staff mobility. Recognition might include recognition in:
Career Development Review process in application for promotion workload allocation models.

Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.
Under the Erasmus+ programme all participating HEIs must recognise the work involved in the staff mobility. Recognition might include recognition in:
Career Development Review process in application for promotion workload allocation models.

Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.

Staff mobility is expected to contribute to the overall priorities of not only the Erasmus programmes but also of the QAA , the EU Agenda for Modernisation of Higher Education and the ESE Internationalisation Strategy. Staff mobility is therefore not solely intended to be for the benefit or career development of the individual member of staff.

Staff are strongly encouraged to move between the ESE campuses and abroad and are given support as follows not only logistically in a step-by-step fashion, but through the academic structure itself. The mobility of staff strenghens the links between the various ESE campuses and has been used for years as a means of uniting the various campuses and, through promoting harmony in practices and promoting healthy competition – fostering continued excellence.

Documentation Requirements
ESE staff participating in Erasmus+ mobility will be required to complete or obtain the following prior to funds being transferred from the International Office to the participants:
1. Internal application (deadlines TBA)
2. Erasmus+ Mobility Agreement
3. Erasmus+ Grant agreement (staff mobility)
4. Written evidence that the training visit has taken place including dates of visit
5. Erasmus+ online feedback report
6. Flight receipts

All payments may be subject to audit by the National Agency (The British Council) or other institutions therefore it is essential the above is completed in a timely manner. Forms 1, 2 & 3 must be completed prior to the mobility commencing and 4, 5, & 6 should be provided or completed within 30 days of the mobility finishing.

Recognition might include recognition in:Career Development Review process,in application for promotion, or workload allocation models.
Since this programme is not solely for the professional development of the individual, the participant should agree to disseminate the benefits and knowledge gained from the mobility with colleagues as far as possible.

ESE was born to create individuals who would be leaders, and leaders who would make a difference.

Part of that leadership involves taking a leading role in the world and this often entails collaboration on projects of all scales.

International collaboration can take many forms.

To remain relevant in a globalized world dominated by regional players, and in order to represent a strengthened and unified European voice, we encourage our students and staff to seek out and to participate in projects of their interest.

All ESE resources – staff and collaborators and facilities are at the disposition of staff and students wishing to participate in both European and International cooperation projects.

Participating students and staff with always be mentioned at both the induction and graduation ceremonies immediately following their participation, and will be carried as news on the website and will be published in the ESE magazine.

Erasmus Charter PDF